Charter 9.4: Campus administrative systems

Develop campus administrative systems as part of enterprise infrastructure.

Background/Rationale:

While our mission is teaching, research and outreach, it's important that we develop, run and maintain excellent systems to facilitate each one. Paying faculty, providing course info and handling student data are all essential systems for the campus. We cannot run the institution without robust administrative systems. A strong core of integrated information enables the institution to navigate its future. Failure to do so would hinder our competitive edge.

The type of institutional information and analytics we need and use includes:
- cost growth per credit over time
- research portfolio
- projected research directions (data about faculty)
- data about courses (density, changes over time)
- academic success and improvement for incoming students

Strategies/Actions to Advance this Initiative:

Grants management suite (Shared Financial System)
Student Administrative Integration Pack (SAIP)
Integrated Student Information System
Human Resource System
Course delivery system(s) (Learn@UW)
Budget system
Customer relationship management system

Out of Scope:

Service extensions that rely on the core enterprise services, providing enhanced service and value, e.g.,
- Student transcript delivery
- Course Guide
- Common Scholarship Application
- Grant pre-award proposal submission

Lead Entity(ies), Other Partners:

Vice Chancellor of Administration
Assoc VC for Enrollment Mgt.
Director of Human Resources
VC and Dean of the Graduate School
UW System Administration
Division of Information Technology

Anticipated Timeline:

Ongoing; projects have a beginning and end, but implementation continues in perpetuity.
SAIP : 2010
HRS: 2012
Budget: 2012
SFS: 2012

Indicators of Success:

Our goal is to improve the administration of the university. We want to securely and efficiently link to contemporary vendor, government and state systems. We also want to provide more accurate, timely information for Principal Investigators, advisors, colleges. While providing basic services such as reliable, correct payrolls, course data and research reports.

Anticipated Resources:

Most of the projects have shared funding, negotiated annually.