IT Policies

Policy on Email Servers Connected to the UW-Madison Network

Friday, December 17, 2004

Rationale for Policy

Email has become a key communication tool used by University faculty, staff and students to carry out academic, research and administrative functions. It is important to ensure the security of campus email servers to promote the effective use of email on campus. These measures include preventing the spread of viruses through email, reducing spam traffic through open relay servers and promoting secure access to email data.

Policy Statement:

Email servers connected to the University of Wisconsin-Madison network by any means must:

• run up to date anti-virus package that scans and cleans all inbound and outbound email messages and attachments.
• not be an "open relay". SMTP authentication is strongly recommended.
• use encryption for all username/password exchanges.
• be supported by a vendor or development community.
• be patched and up to date, in compliance with the campus policy for Devices Connected to the Network.