Campus Projects
New Licenses & Major Service Launches
Human Resources System (HRS)
This project will develop and implement a large enterprise-level software system to replace the thirty-year-old, mainframe-based Payroll, Appointment and Benefits systems now used by UW System. This includes replacement of the student payroll system and many local ad hoc systems that supplement the legacy systems. The new Human Resources System (HRS) will use the Oracle/PeopleSoft Human Capital Management Suite and related modules to enable UW System employees and HR staff to more easily access and maintain records. HRS is being built, tested and implemented over the next several years. The project team, which includes representatives from across UW System, is now evaluating the fit of the Oracle/PeopleSoft system’s capabilities and features to UW’s requirements. The team expects to complete this phase later in 2008 and then begin planning and budgeting for the HRS Project Implementation. Contact Brian Rust for more information.
Identity & Access Management (IAM)
Depending on their relationship to the University, members of the UW community receive varying levels of access to campus resources and services. Identity and Access Management (IAM) provides a way for campuses to manage the process of entitling access to resources. This multi-year project is sponsored by UW System. Following acquisition of the Oracle Identity and Access Management suite of products in February 2008, a project team is now working with Oracle consultants to develop a strategy and roadmap for the project. Their goal is to complete this phase by August 2008. For more information, contact Pam Allen.
RedDot Content Management System
A group of nearly 40 participants has been meeting since early 2007 to develop a plan for a campus-wide content management system, and a licensing agreement was recently signed with RedDot to provide these services to the Madison campus and System-wide. The new system will allow more of a focus on content on campus Web sites, and it is expected to eliminate the need for site maintenance and updating by IT staff. A small group of early adopters began testing the system in July 2008, with production pilots expected in the fall. Additional training will be offered to interested units later in the 2008-09. Funding is initially being provided by the Office of the Chief Information Officer, and ongoing sustaining costs will be shared among campus units. The overall cost is projected to be $1.7 million over five years. University Communications will guide the policy and use of the new system. Read more.
Common Scholarship Application Project
The Common Scholarship Application (CSA) project was started in August of 2007. Representatives from the Office of Student Financial Services, the Bursar’s Office, DoIT and the Registrar’s Office, along with most of the schools/colleges on campus are participating on the project, and the effort has served as a model for how to approach cross-campus collaboration. Currently, students applying for scholarships have to do research to figure out where to apply and, if they are successful in doing that, may have to fill out as many as five or more applications. With CSA, student will apply in one place online and be considered for all campus-based scholarships for which they are eligible. The application is expected to be available to campus for the 2009-10 academic year. Contact James Buske for more information.
Automated Travel System
Led by the UW Division of Business Services, the Automated Travel System project will replace the current paper Travel Expense Report process with an automated web application (PeopleSoft Expense Management Module). The goals of the ATS project are to streamline, simplify, standardize and automate travel expense reporting and travel management for campus users and to expedite reimbursements to travelers. A pilot program is being rolled out to select units in 2008 before campus-wide implementation takes place. Read more.
Student Course Guide
The Office of the Registrar and DoIT, with input from campus partners, are collaborating on a project to develop a Web-based Course Guide that will provide a broad spectrum of course information in a consistent format. The Course Guide will provide faculty with an effective means of communicating information about courses to students, and students and advisors will have the information they need when planning and selecting courses for enrollment at UW-Madison. The Course Guide will be available through the My UW-Madison portal and also to the public. For more information, go to www.registrar.wisc.edu/courseguide.
Pay for Print Management System
In response to the need for new printers in campus InfoLabs, DoIT, who provides coordination for the InfoLabs program, along with a select group of campus partners (i.e., Libraries, College of Engineering, School of Business, Housing), have been exploring a new pay-for-print solution. Through the campus RFP process and a review of multiple vendor products, GoPrint was selected and will be implemented beginning in fall 2008. The new system will move toward unification with Wiscard and/or a cardless interface. The current debit card-based printing system will be phased out over time. This centralized system will track user transactions and automate reimbursements to printing locations.
Event Management Software
The School of Business, School of Education, DoIT and the Athletic Department are working with Business Services on the procurement of event management software for campus. The software would help campus organizations manage event planning functions, such as room assignment, food and beverage service, billing, inventory management and parking logistics. The group submitted an RFP, evaluated proposals, and recently selected Dean Evans and Associates as the vendor. The new system is expected to be available for use by others on campus in late 2008. For more information, contact Carl Hubbard.